What you need to bring to the post office to make your Mail Forwarding purchase depends on who you’re buying the service for.

If you are buying Mail Forwarding on behalf of someone else or a business, please bring:

• Your government issued photo ID
• The barcode from your online purchase (if you have one)
• One of the legal documents listed below that shows you’re allowed to act on their behalf

If you’re acting for an individual:

You must bring either:

• A notarized affidavit from the customer confirming they have appointed you to set up Mail Forwarding for them, or
• A notarized letter from the customer giving you permission to arrange Mail Forwarding services.

These documents must clearly show:

• Who the customer is
• Who the authorized third party is
• What the third party is allowed to do

If you’re acting for a business:

You must bring legal documents that show two things:

• The business exists
• The person giving permission has the authority to do so

Acceptable documents include:

• A notarized authorization letter signed by an authorized signing officer of the business, or
• A notarized corporate resolution that authorizes the third party to purchase Mail Forwarding on behalf of the business.

Supporting corporate records, such as articles of incorporation or proof of signing authority, can be used to verify authority.

If you’re buying for a deceased person, bring:

• Your government-issued photo ID
• The barcode from your online purchase (if applicable)
• One of the following certificates:
  • Death (issued by the applicable government Vital Statistics office)
  • Medical examiner’s
  • Funeral director’s
  • Cremation
  • Another certificate by a comparable authority (such as in the case of a death outside the country)
• Proof of appointment¹  as the legal representative, such as one of the following documents:
  • Grant of letter probate
  • Letters of administration (with or without will attached)
  • Certificate of appointment of the estate liquidator or certified statement of the liquidator (known as “État certifié des droits du Liquidateur” in the province of Québec)
  • Canada Post Statutory Declaration form